Year 8 Intake
ADMISSIONS CRITERIA 2018-19
ENTRANCE TESTS RESULTS:
Bangor Grammar School intends to use the score awarded to applicants completing the AQE common entrance assessment process. Parents should record their son’s candidate number and overall test score in Section C of the Transfer Form. The original AQE statement of result (not a copy) should be attached to the Transfer Form.
Special Circumstances/Special Provision
AQE do not process any of the applications for Special Circumstances/Provisions. These are considered by the receiving post-Primary Schools. Therefore, we cannot advise on appropriate evidences outside of the printed guidance notes. No Special Circumstances/Provisions documentation should be sent to the AQE Office.
If a candidate’s performance in the CEA has been affected by circumstances beyond his/her control or if he/she was not able to be present to sit the assessment, parents/guardians may wish to apply for Special Circumstances or Special Provision following the assessment.
The relevant forms and guidance will be available here after the assessment have been completed. In the meantime you should gather any evidence which will be relevant to support your case.
The process of applying for Special Circumstances / Provisions
1. Obtain Form SC17 from the AQE website (available only after the assessments have been sat).
2. Gather the appropriate evidence required to validate the claim (e.g. doctors notes etc). Any evidences should be preferably gathered at the time of the assessments.
3. Completed forms and evidences should be held until you attend the Transfer Interview with your Primary Principal in January/February to select school choices for your child next year. All documentation relating to Special Circumstances/Provisions should be taken to this interview, along with a copy of your child’s AQE score, and attached to the Transfer Form provided for you.
PLEASE NOTE : SC17 FORMS ALONG WITH ANY EVIDENCE SHOULD NOT BE RETURNED TO THE AQE OFFICE, THESE SHOULD BE HELD UNTIL YOU ATTEND YOUR TRANSFER INTERVIEW IN FEBRUARY.
The Capital Fee is presently £140 per annum.
RESPECTIVE FUNCTIONS OF THE BOARD OF GOVERNORS AND PRINCIPAL IN RELATION TO ADMISSIONS TO THE SCHOOL
The Board of Governors draws up the admissions criteria on the advice of the Principal and delegates the responsibility of their application to a committee which will include the Principal, and such other senior staff of the School as deemed by the Principal to be necessary and appropriate. This committee will report to the Admissions Committee of the Board of Governors, which will, in turn, have the responsibility on the Board’s behalf of ensuring that the process has been carried out fairly and transparently in compliance with the published criteria. The Admissions Committee will report to the full Board after the Admissions process is complete to allow for a comprehensive review and evaluation of the procedures.
ADMISSIONS CRITERIA 2018/2019
Bangor Grammar School has traditionally drawn from all sections of the community irrespective of religious affiliation, ethnic or social origin. Over recent decades the demand for places has always exceeded the number of places available. In accordance with regulations laid down by the Department of Education, the Board of Governors herein publishes the criteria which it will use in the selection of boys for entry into Year 8 before the start of the school year 2018/2019. It should be noted that a reciprocal arrangement, as indicated in non-academic criterion 4(d), exists with Glenlola Collegiate School.
These criteria will apply in 2018/2019. The admissions policy will continue to be carefully reviewed by the Board of Governors in the light of advice from the Department of Education and any legislative or regulatory developments during the year.
The numbers accepted under these criteria are subject to the constraint of the pupil admissions number agreed with the Department of Education.
Priority of admission to Bangor Grammar School will be determined in accordance with the numbered criteria set out below, in the order set down. These criteria assume the School’s present approved admissions number of 125 pupils. They will be applied until the School’s admissions number is met. The criteria have the effect of giving priority to applicants who have sat the common entrance assessments under the auspices of the Association of Quality Education. They should be read in conjunction with the explanatory notes set out below the criteria.
In accordance with statutory requirements, throughout the application of the criteria set out below, any applicant resident in Northern Ireland at the time of his proposed admission to the School will be selected for admission to the School before any applicant not so resident.
1. Academic selection: The 125 places will be allocated in accordance with the rank order of scores achieved in the AQE CEAs.
2. If, after the operation of criterion 1, all applicants who have sat the AQE CEAs have been awarded a place and there remain places within the admissions number of 125, they will be allocated to non-CEA applicants on the basis of the non-academic criteria set out below in paragraph 4.
3. In the event that there are more CEA applicants than there are places available and that more than one applicant is ranked equal on the score achieved by the applicant on the 125th place, priority between these pupils will be determined by the application of the non-academic criteria set out below in paragraph 4.
4. Non-academic criteria: The non-academic criteria to be applied for the purposes of paragraphs 2 and 3 above, will be as follows, and in the following order of priority:
a) applicants entitled to Free School Meals;
b) applicants who were pupils of Connor House on November 26th 2010;
c) applicants who are pupils of specified feeder primary schools (set out in a list appended to these criteria);
d) applicants with another child of the family attending Bangor Grammar School or Glenlola Collegiate School OR applicants who are an eldest boy within their family or who are an only child;
e) applicants with another child of the family who is a former pupil of Bangor Grammar School; and
5. Tie-breaker: In the event, after all the non-academic criteria have been applied, of a tie for the last remaining place(s) at the School, priority will be granted in turn to each applicant on the basis of an annual computer generated random selection in the following order:
W S K F D M N X L A H C I E R Y O B T V Z U G J Q P (M will include Mc)
Where the initial letters are the same, the place in a conventional alphabetical order of the second letter will determine the priority. Where the second letters are the same, the third will determine the priority and so on. Where surnames are the same, the initial letter of the applicant’s first noted forename will determine the priority in the manner outlined above. If these are the same, priority will be accorded to the second letter of the name and so on.
It is the responsibility of the parent to detail how their child meets each criteria for Section 4.
i) References throughout the criteria to scores achieved in the CEAs refer to the scores achieved in common entrance assessments administered by the Association for Quality Education for this transfer year. Applicants who have achieved a score in the CEAs are referred to as ‘CEA applicants’. Applicants who have not achieved a score in the CEAs are referred to as ‘non-CEA applicants’.
ii) References to rank order of scores means the rank of scores produced by the AQE system of assessment, in descending order, highest scores first, taking into account (i) any adjustments in scores made by the School by reason of its Special Circumstances arrangements and/or (ii) the position of any candidate attributed a notional score by reason of the School’s Special Provision arrangements. Details of these arrangements will be found below in the Section entitled Arrangements for Special Circumstances and Special Provision. Access arrangements for the CEA, relating to the conditions under which CEA papers are sat in special cases, are administered separately by AQE.
iii) In the event that there are fewer applicants complying with a particular criterion than there are places available, those applicants complying with that criterion will be admitted and the next criterion will be applied to the remaining applicants. In the event that there are more applicants complying with a particular criterion than there are places available, those applicants complying with that criterion will go forward to be considered under the next criterion and those not complying with that criterion will be eliminated.
iv) In order to benefit from any of the non-academic criteria set out in paragraph 4, an applicant must satisfy the particular criterion at the date of application (that is, the date on which their post-primary Transfer Form was signed).
v) Applicants who are “entitled to Free School Meals” will mean applicants who, at the date on which their post-primary Transfer Form was signed, or at any later date up to and including 2nd May 2018, have communicated within their application that they are listed on the Education Authority register as entitled to Free School Meals.
vi) Twins, or other multiples, will be treated as joint eldest for the purpose of paragraph 4(d)
Table 1: Primary schools referred to in non-academic Criterion 4(c):
|Abbey P.S.||Castle Gardens P.S||Londonderry P.S.||St Comgall’s P.S.|
|Ballyholme P.S.||Clandeboye P.S.||Loughries P.S.||St Finian’s P.S.|
|Ballymagee P.S.||Crawfordsburn P.S.||Millisle P.S.||St Malachy’s P.S.|
|Ballyvester P.S.||Donaghadee P.S||Newtownards Model P.S||Towerview P.S.|
|Ballywalter P.S.||Glencraig I.P.S.||Rathmore P.S.||Victoria P.S. Ballyhalbert|
|Bangor Central I.P.S.||Grange Park P.S.||Regent House Prep||Victoria P.S. Newtownards|
|Bloomfield Road P.S.||Kilcooley P.S.||Rockport School||West Winds P.S.|
|Carrowdore P.S.||Kilmaine P.S.||St Anne’s P.S.|
ARRANGEMENTS FOR SPECIAL CIRCUMSTANCES AND SPECIAL PROVISION
1. This section sets out the School’s approach to situations where a claim for ‘Special Circumstances’ or ‘Special Provision’ is made on behalf of an applicant for admission to the School. It should be read in conjunction with the School’s Admissions Criteria.
2. The School will consider each case on its own merits, basing its decision on the evidence available in each case. What evidence will be accepted is a matter for the School but, save in the most exceptional cases, the requirements set out below will apply for evidence to be acceptable in support of a claim for Special Circumstances or Special Provision.
3. Special circumstances may arise in relation to an applicant for admission who has achieved a score in the CEAs administered by AQE but where his parent or guardian claims that his performance has been affected because of medical or other problems (unrelated to the amount of time spent in primary education in Northern Ireland).
4. The AQE ‘Access Arrangements’ for the CEAs (which have been notified to parents directly by AQE and which are available on its website) set out procedures for special arrangements to be adopted for a child when actually sitting the CEA papers, where this is warranted. Parents and guardians are urged to avail of these procedures in appropriate cases as the School will only exceptionally entertain cases under these Special Circumstances arrangements which could or should have been accommodated by AQE’s Access Arrangements. In such a case parents must clearly set out why they did not avail of the AQE Access Arrangements or why they contend the adjustment made or refused by AQE (as the case may be) was inappropriate, inadequate or in error.
5. A parent or guardian who wishes to claim Special Circumstances on behalf of an applicant should ensure that:-
(i) detailed evidence is provided to support the claim, whether medical or other; and
(ii) detailed evidence of his educational performance, including PiE and PiM scores, over the past 3 years (P5 – P7).
6. The School should receive applications for consideration of Special Circumstances with or at the same time as the Transfer Form however, in line with DE guidance, new applications and new information pertaining to Special Circumstances can be considered up to Wednesday 2nd May 2018.
7. Parents or guardians who wish to apply to the School for Special Circumstances consideration for an applicant should do so by:
(i) obtaining Form SC17 from the School or from the AQE Office;
(ii) completing the form, setting out the precise Special Circumstances claimed;
(iii) gathering the evidence required to validate the claim and to support the case for an increase in the applicant’s CEA score, attach Form SC17 and all relevant and appropriate evidence to the Transfer Form and return to the School via the Admissions Office of the Education Authority.
8. It is important to note that it is the responsibility of the parent or guardian to complete the form and collect the evidence to support their claim of Special Circumstances – both as to the existence of the Special Circumstances and the effect of the Special Circumstances on the applicant’s performance.
Evidence of the Special Circumstances
9. Where it is claimed that an applicant’s performance in the assessment has been affected by a medical or other problem, documentary evidence (independent where possible) must be provided to the School which clearly explains the nature of the problem, how it affected the child’s academic performance and over what period of time. Where the problem was a medical one of short term duration which affected the applicant only at the time of the assessments, the School will require the production of evidence that the applicant was examined by a medical practitioner in relation to the illness.
10. Where the problem is of a non-medical nature, the parent or guardian should set out in Form SC17 precise details of the problem and append any appropriate documentary evidence to corroborate its existence. Independent evidence over and above the evidence provided by parents should be included where possible which clearly explains the nature of the problem, how it affected the child’s academic performance and over what period of time.
Evidence of the effect of the Special Circumstances on the applicant’s score.
11. Parents or guardians should request information from the applicant’s primary school, by detaching Section B of Form SC17 and giving it to the primary school principal. Section B requests evidence from the primary school principal to confirm the applicant’s performance in English and Mathematics in end of year assessments and standardised tests from the beginning of Key Stage 2 relative to the pupil. Parents/guardians claiming Special Circumstances should discuss their application with the Primary School Principal and ask him/her to attach Form SC17, including Part B if appropriate, to their child’s Transfer Form, together with any additional supporting evidence.
12. Parents are also advised to retain and produce such other evidence of academic attainment as is available to them.
13. All applications claiming Special Circumstances will be carefully considered by the School, taking into account all relevant circumstances (including, for instance, the number of assessments which an applicant has sat and any special access arrangements which have been granted). The appropriate adjustment to be made to an applicant’s CEA score where Special Circumstances have been made out is a matter for the discretion of the School. This will usually be in the form of a percentage adjustment.
14. Special Provision may arise in relation to:
(i) Boys whose parents/guardians wish them to transfer to the School from outside Northern Ireland.
(ii) Boys who have received more than half of their primary school education outside Northern Ireland; and/or
(iii) Boys entered for the AQE CEAs who, because of unforeseen and serious circumstances, which are supported by appropriate independent evidence (medical evidence where a medical condition is relied upon), were unable to participate in any part of the AQE CEAs and therefore unable to achieve a score in the CEAs.
15. It is clearly expected, however, that, where possible, all those seeking admission to the School should sit the AQE CEAs, with the exception of applicants who take up residence in Northern Ireland after 8th September 2017.
16. The School should receive applications for consideration of Special Provision with or at the same time as the Transfer Form, however, in line with DE guidance, new applications and new information pertaining to Special Provision can be considered up to Wednesday 2nd May 2018.
17. Parents or guardians who wish to apply to the School for Special Provision consideration for an applicant should do so by:
(i) obtaining Form SC17 from the School or the AQE Office.
(ii) completing the form, setting out the precise reason why the applicant is seeking Special Provision (usually the reason why the applicant did not sit the AQE CEAs), with appropriate and, where possible, independent evidence. Where a medical condition is relied upon, independent supporting medical evidence is required.
(iii) gathering the evidence required to validate the claim and to allow the School to determine the applicant’s ability or educational attainment over time as compared with pupils who have sat the AQE CEAs, attach Form SC17 and all relevant and appropriate evidence to the Transfer Form and return to the School via the Admissions Office of the Education Authority.
18. It is again important to note that it is the responsibility of the parent or guardian to complete the form and collect the evidence to support their claim for Special Provision – both as to the reason why Special Provision should be made and the academic attainment of the applicant.
19. Parents are advised to retain and produce such other evidence of academic attainment as is available to them.
20. The School will carefully consider all applications for Special Provision. Where a case for Special Provision is accepted, it will go on to consider the educational evidence in relation to the applicant’s academic attainment and, in particular, any accredited assessments. The School also reserves the right, in its discretion, to conduct an assessment of the pupil’s educational ability in English and Mathematics.
21. The School will then, on the basis of all the available medical evidence and evidence of educational attainment, determine, in its discretion, an appropriate and equivalent score for the applicant, whose application will then be considered as if he had achieved that score in the AQE CEAs.
Duty to Verify
The Board of Governors reserves the right to require such supplementary evidence as may be necessary to support or verify information, including that employed to support claims for Special Circumstances and Special Provision, relating to any of the admissions criteria on any Transfer Form. The provision of false or incorrect information or the failure to provide information within the deadlines set by the School may result in the withdrawal of a place and the inability to offer a place on the part of any school nominated on the applicant’s Transfer Form.
Waiting List Policy
The School operates a waiting list, the Policy for which is available on the School’s website. If a place becomes available, the selection of applicants is delegated to the Principal and reported to the Board of Governors through the Admissions Committee.
Applications and Admissions
ie. All preferences
*includes admissions directed by the Admission Appeals Tribunal